FIELD TRIP FINANCIAL ASSISTANCE

In order to make the volcano accessible to ALL youth from around the region, Mount St. Helens Institute provides reduced-rate and fee-waived Volcano Outdoor School and Virtual Field Trip programs for schools and youth groups that qualify. Additionally, we offer a limited number of transportation subsidies for qualifying schools attending in-person field trips. Our field trip financial assistance is only possible through the support of our generous supporters, donors and members.

General Information 

  • Funds are limited and will be awarded on a first-come, first-served basis.  Each school/group is evaluated individually, based on the needs of the group.
  • All recipients are required to participate in a Mount St. Helens Institute program: Volcano Outdoor School or a Virtual Field Trip.  
  • You must submit your application prior to selecting program dates and registering.  You will be notified on how to register if you are selected.
  • If you have any questions please email learn@mshinstitute.org

Eligibility

  • Location: Some funding is unrestricted for location though we focus our support to schools and groups in our surrounding communities and the Portland/Vancouver metro area. A subset of funding is set aside specifically for youth-serving groups and public schools in Cowlitz and Clark counties.
  • Age: Some of our funding is unrestricted for age; although some of our funding is specifically for 4th grade youth.
  • Program fee assistance for public schools is based on the percentage of students considered low income as follows: 

    % students low income 

    Qualify for...

    40-49%

    25% financial assistance for program fees

    50-59%

    50% financial assistance for program fees

    60-69%

    75% financial assistance for program fees and/or transportation assistance (reimbursement at a rate of up to $8/person and/or up to $400/vehicle, depending on the type of transportation)

    70% or more

    100% financial assistance for program fees and/or transportation assistance (reimbursement at a rate of up to $8/person and/or up to $400/vehicle, depending on the type of transportation)

  • Youth-serving groups must show non-profit status (IRS determination letter) and provide a statement as part of the application which includes a description of the youth audience and how visiting Mount St. Helens will benefit youth.  

Expectations

WHAT YOU CAN EXPECT FROM THE MOUNT ST. HELENS INSTITUTE

  • Teacher/Coordinator planning guide/itinerary
  • Chaperone expectations (for in-person trips)
  • Pre-trip phone meeting to review field trip details
  • Hands on learning lessons at Mount St. Helens or virtual session with Mount St. Helens Institute educator
  • Financial assistance as determined in the application process

EXPECTATIONS OF TEACHER OR GROUP ORGANIZER

  • Complete registration materials for each site you intend to visit.
  • Recruit youth to the anticipated attendance listed in the application.
  • Recruit chaperones and share chaperone expectations (to the ratio of 1 adult per 10 youth) (for in-person trips)
  • Hold at least one phone meeting with the Mount St. Helens Institute to review field trip details.
  • Collect participant waivers. We may ask you to provide a roster for overnight trips or for large groups. (for in-person trips)
  • Organize students/youth into groups as advised by the Mount St. Helens Institute.
  • Complete the post-program survey.
  • If selected to receive transportation assistance for an in-person field trip, your school or group must submit a final invoice from a charter transportation company or your school/organization within 60 days of your visits to receive a transportation reimbursement.

 


THANK YOU FOR LEARNING WITH US AT THE MOUNT ST. HELENS INSTITUTE!

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