Program Policies

Program policies are subject to change without notice.  

PARTICIPATION POLICIES

A. Programs proceed in rain and unpleasant weather unless it compromises the safety of the group.  Appropriate gear, clothing and footwear are very important for ensuring comfort.

B. All program participants are responsible for their own accident and health insurance.

C. All participants must complete and return a Participant Agreement & Assumption of Risk and Participant Information form before the beginning of the program.

D. Participants must abide by the rules and instructions given either verbally or in writing by the Mount St. Helens Institute or its designated instructor(s). Violation of any participation policies are grounds for dismissal.

  1. Unlawful conduct is prohibited. Participants must abide the rules and regulations of the US Forest Service.
  2. Alcohol is not allowed during programs unless otherwise approved by MSHI.
  3. Any and all illegal or recreational drugs including, but not limited to, cannabis are not allowed on federal land or during an MSHI program at any time, for any reason.
  4. Smoking and vaping are not permitted during programs.
  5. Weapons including, but not limited to, handguns, rifles, shotguns or other firearms; knives, butterfly knives, switchblade knives, daggers; martial arts weapons or implements; explosives; and stun guns or Taser devices, are prohibited. Possession or use of any weapon is grounds for immediate dismissal from the program.
  6. Inappropriate conversation or personal conduct; bullying, assault or inappropriate physical conduct; offensive behavior or remarks toward other participants or Mount St. Helens Institute staff and volunteers, including use of racial, religious or sexual slurs and/or intimidation are strictly prohibited.
  7. Theft or vandalism is prohibited.
  8. The majority of our programs operate within a No Drone Zone.

E. Pets are prohibited on Mount St. Helens Institute programs. Service animals are permitted, in designated areas and/or as otherwise permitted by controlling law.

F. Participants are responsible for their own transportation to and from the program site, unless otherwise determined by MSHI.

G. The Mount St. Helens Institute is not liable for any expenses the participant may incur in the preparation and execution of the program including, but not limited to transportation costs and lodging.

H. The Mount St. Helens Institute or U.S. Forest Service and their staff and volunteers are not responsible for the storage, care, custody, or control of equipment, materials or furnishings owned by participants.

 

CANCELLATION & SCHEDULE CHANGE POLICIES

A. Program activities and schedules are subject to cancellation or change at the discretion of Mount St. Helens Institute (MSHI).

B. Due to changing weather and terrain conditions and the pace/skill of a group’s program participants, MSHI cannot and does not guarantee programs will be completed as advertised.

C. In the event that the Mount St. Helens Institute must cancel a scheduled program, registrants will receive a full refund.

D. In the event that the registrant cancels their registration, the registrant will be held to MSHI's program specific cancellation policy below:

  1. Guided Exploration Programs, Volcano Naturalist & Summer Camps: Registrants will receive a full refund minus registration processing fees when MSHI is notified of cancellation 30 or more days prior to the start of the program.  Should you prefer, registrants may receive a program credit for the full tuition plus registration processing fees. Refunds are not issued for cancellations received fewer than 30 days prior to the start of the program. If you purchased Booking Protect at the time of registration, please review Booking Protect Coverage Details.
  2. Summer Camps: Registrants will receive a full refund minus registration processing fees when MSHI is notified of cancellation 30 or more days prior to the start of the program.  Should you prefer, registrants may receive a program credit for the full tuition plus registration processing fees. Refunds are not issued for cancellations received fewer than 30 days prior to the start of the program.
  3. Volcano Outdoor School & Facility Rentals: The school or group is registered upon receipt of the signed Program Agreement. A non-refundable deposit of 50% of the program quote is due 60 days before the program start date. Should MSHI not receive a booking deposit, MSHI may cancel the Program with written notice.

E. Refunds are not issued to participants dismissed from an MSHI program.  MSHI will not assume responsibility, logistically or financially, for evacuating dismissed participants.

H. None of the following will result in a refund of any participation fees: homesickness, illness, change of family/school plans, dismissal from the program and/or personal schedule conflicts/changes.